COMPUTER BUSINESS TECHNOLOGY

205 – RECORDS MANAGEMENT

CONTACTING YOUR INSTRUCTOR
 
 

 

 

 


Instructor Benay Berl                    

Contact me at bberl@sdccd.net                

                                                            CRN#76100

 

 
 
It is very important for your success in this course to keep in close contact with me.  The most direct way to contact me is to send an email message. If you can log into the class, use the email tool to send the message.  Be sure to include your name.

 

If you cannot log into your class, send me an email at my City College email address bberl@sdccd.edu. Be sure to include your name and email address in the body of the email.

I will make every effort to reply to your email within 24 hours.

 

If your question is about the instructions for the assignment, or if you are having trouble with any of the WebCT tools, and you think another student might be able to help, you may post your question to the discussion board.

 

Please do not leave phone messages on City College phone system.

 

COURSE DESCRIPTION AND OBJECTIVES
 
 

 

 


Course Description

This course covers the fundamentals of Records Management including the principles of indexing and filing; the major filing systems the role of records management and the records manager in the information industry; selection of systems, equipment, and supplies; design, control and maintenance of a records center and investigates the complexities of managing electronic records.

 

Course Objectives

Upon successful completion of the course, the student will be able to:

  • Describe how records are classified and used in an office
  • Understand relevant legislation that affects records management
  • Use indexing rules in alphabetic storage of names, index, code, and arrange personal and business names filing and determine how databases can be used in records management
  • Identify the basic types of equipment and supplies for records storage and identify considerations for selecting storage equipment and supplies
  • Understand the use of a records retention schedule, transfer, and retrieval, and examine record center procedures.
  • Define numeric records management and compare consecutive, terminal digit, chronological and alphanumeric coding
  • Understand information management programs and careers in records management

 

POLICIES
 
 

 

 


DISABLED STUDENT PROGRAMS AND SERVICES

Students with disabilities who may need academic accommodations should discuss options with their professors immediately.

 

Every effort has been made to ensure that this course is accessible to all students, including students with disabilities.  If you encounter a problem accessing any portion of this course, please contact me immediately.

 

ACADEMIC INTEGRITY

This class will be conducted in accordance with the college student code of conduct and basic standards of academic honesty. Cheating, plagiarism, or other forms of academic dishonesty are not acceptable and will not be tolerated. Violations of standards of academic honesty will result in the grade F and will be reported to the school dean for appropriate action. Enrollment in college assumes maturity, seriousness of purpose and self-discipline.  (See College Policy 3110.)

 

GRADING

Assignments are due on Sunday evening. I will grade and post results by the end of the following week. If I cannot grade your assignment according to this schedule I will notify you either by email or electronic message within WebCT.

If you do not see a grade for your assignment one week after the due date, please contact me via email. Include your name, assignment title, date submitted.

IMPORTANT DATES
 
 

 

 


Semester starts                                                                                           08/27/2007     

Last day to receive an add code issued by the instructor                      09/07/2007     

Last day to drop classes with no “W” recorded (by noon)                      09/07/2007

Last day to drop and be eligible for refund of fees                                  09/07/2007

Last day to withdraw – NO drops accepted after this date                    11/05/2007

End of session                                                                                            12/19/2007

Holidays

Labor Day                                                                                                    09/03/2007

Veteran’s Day                                                                                             11/12/2007

Admissions Day, Thanksgiving                                                11/20/07-11/23/2007

 

COMPUTER & SOFTWARE
ORDERING YOUR TEXT
 
 

 

 

 

 


Preparing Your Computer

To complete this course it is essential that your computer is configured properly and has the required software and plug-ins.

 

Required Text

Records Management, Eighth Edition; Read, Ginn: South-Western Publishing; ISBN 0-538-97448-6.  You may purchase your text book at the College bookstore or on-line at the SDCCD Online Bookstore http://www.sdccdonline.net/bookstore.htm

STUDENT RESPONSIBILITIES
 
 

 

 


ATTENDANCE

 

You must log into your course at least once prior to the end of the first week of the semester. Failure to do so may result in your being dropped from the course.

 

During the semester you should log in several times each week and check for any email messages, announcements, posted calendar dates.

 

You have an assignment to complete each week.  The assignment may have several activities such as reading, participating in a discussion, quiz, field trips, and writing reports. 

To complete each week’s assignment, carefully read the directions for that week and complete all parts.   

Submit the assignment for each week by the end of that week. Check the week and due date on the calendar.

Late assignments may be submitted if the assignment is still available to you.  There may be a penalty for submitting a late assignment. Always contact your instructor if you think you may not meet the deadline.

  • The syllabus has general topics for each week and points assigned for each activity. But, it does not have all the directions for completing your activity assignment.
  • To complete each week’s assignments follow the directions provided for you.  Occasionally there may be a change in the directions for an assignment. Notice of any change will be made via email, announcement, or posted on the home page.
 
PARTICIPATION

Assignments

Suggested steps each week:

Each week starts and ends on Sunday. The week starts Sunday morning, and the week ends at 11:55 p.m.

Check the directions for the week. Read the directions carefully and complete all activities.

Written Assignments Please try not to send assignments in close to midnight. There may be a time delay in transmission and all your hard work will not reach me in time.

Quiz There is no make up for a quiz. Week 1 quiz may be taken more than once. Remember to save your answers before you hit the finish button.

Discussion Go to the discussion board early in the week and post at least one reply to the discussion question. Return later in the week and post at least one response to another student’s posting. You may post after the week ends, but you will not receive any points for your important opinion.

 

GRADING

 

You will earn points each time you complete and submit an assignment within the time assigned.

Written Assignment (points vary with assignment)

Mid Term up to 100 points

Final Project up to 100 points (25 for each portion)

Discussion 10 points per discussion

Quiz 10 points per quiz

Bonus question (if available) up to 25 pts

 

A(Excellent): 90% +

B (Good) 80-89%

C(Average) 70-79%

D(Below Average) 60-69%

F(Failure) less than 60%

 

 

 

 

 

 

GENERAL INSTRUCTIONS FOR SUCCESS IN THIS COURSE

 
 
 

 

 


  • Log into the course at least once during the first week of the semester. Failure to do so may result in your being dropped from the class.

 

  • Purchase your textbook. You may purchase the book either at the College bookstore or online bookstore. You do not need your textbook to complete week 1 assignments

 

  • Print out this syllabus and keep it with you to guide you in the course. Occasionally there may be changes to the syllabus. Notice of these changes will be posted to the home page, or sent via email, announcement or discussion posting,

 

  • Follow the directions for each week. You are expected to complete all assigned tasks each week.

 

·      Assignments are due by the end of the day each SUNDAY.

 

  • There are tutorials to help you with WebCT

 

  • Check the grade book to see if your assignment has been graded, and if I have commented on your work.

 

  • Contact me immediately if you are not able to complete your assignment on time.

 

  • Save a copy of all your assignments. It is best to create a separate folder on your computer specifically for your work in this class.

 

LESSONS, ASSIGNMENTS, PROJECTS
 
 

 

 

 


You are required to complete the assignment for each week of the semester. Assignments can have several activities, including reading, writing, reports, quizzes and communications (email & discussion.)

 

There is a mid term project and a final project to complete. The mid term assignment is due at the end of the 8th week of semester. The Final Project is a four part project, with each part due during a specific week during the semester. Due dates are posted on calendar.

 

The Final Project has four parts. The first three parts are due during posted weeks throughout the semester, and the fourth part is due the last week of the semester. In past semesters, students have commented that the projects are good learning experiences, as well as interesting to complete, and for many they are preferable to multiple choice exams.

 

 

 

 

 

OVERVIEW OF THE SEMESTER

DETAILS ARE IN ASSIGNMENT

Module 1 

 Let’s Getting Acquainted

Note: You do not need your textbook to complete this assignment

Directions for completing your assignment are at Course Tools\Learning Module. Look for the directions for Module 1. Do not attempt to complete your assignment without reading these directions.

 

 

 

This week you will become familiar with WebCT tools. Then you will use these tools send your instructor a message, post to a discussion, and take a quiz.

 

Module 2

  Chapter 1 – What is Records Management

Directions for completing your assignment are at Course Tools/Learning Module  Look for the directions icon for Module 2. Do not attempt to complete your assignment without reading these directions.

 

This week you will read a chapter in your text, take a short, un-timed quiz about the terms defined in the chapter, and participate in a discussion.

 
Module 3
Chapter 2 Alphabetic Indexing Rules 1-4

Directions for completing your assignment are at Course Tools/Learning Module  Look for the directions icon for Module 3. Do not attempt to complete your assignment without reading these directions.

 

This week you will read a chapter in your text, take a short, un-timed quiz about the terms defined in the chapter, and complete a writing exercise about what you learned in the chapter.

 

Module 4

 Chapter 3 - Alphabetic Filing Rules 5-8

 

Directions for completing your assignment are at Course Tools/Learning Module  Look for the directions icon for Module 4. Do not attempt to complete your assignment without reading these directions.

 

This week you will read a chapter in your text, and complete an exercise about what you learned in the text, take a quiz and post to the discussion board.

This week the quiz is “timed” so you must complete it within the week and there is a 30 minute time limit. Check the instructions carefully before you start the quiz as you will only have one attempt. There are 30 minutes to complete the quiz, so you will have plenty of time to do the work, and you can have notes and the text available during that time.

 

Module 5

 Chapter 4 – Alphabetic Indexing Rules 9-10

Directions for completing your assignment are at Course Tools\Learning Module Look for the directions icon for Module 5. Do not attempt to complete your assignment without reading these directions.

 

This week you will read a chapter in your text, and answer questions at the end of the chapter and send them to me, then take another quiz defining terms for the chapter.

 

Module 6

  Chapter 5 – Electronic File  Management

Directions for completing your assignment are at Course Tools\Learning Module  Look for the directions icon for Module 6. Do not attempt to complete your assignment without reading these directions.

 

This week you will read a chapter in your text. There will be a quiz and a discussion posting.

 

 

Module 7

  Chapter 6 -  Alphabetic Records Management, Equipment, and Procedures

Directions for completing your assignment are at Course Tools\Learning Module Look for the directions icon for Module 7. Do not attempt to complete your assignment without reading these directions.

 

 

 

Module 8

This is the mid-term week and a special project will be completed.

 
MID TERM PROJECT

For this project you can choose to complete one of the two assignments.

 

I – Visit two businesses and interview the records administrator about the record keeping practices of the organization. Write up your results and give suggestions for improvement. Then post your report on the discussion board and review and comment on other postings.

 

II – Write a three page essay on a specific records management topic. The essay will include a table of contents, bibliography, and will be scored on content and style.

 

Module 9

 Chapter 7 – Storing, Retrieving, and Transferring Records

Directions for completing your assignment are at Course Tools\Learning Module Look for the directions icon for Module 9. Do not attempt to complete your assignment without reading these directions.

 

This week you will read a chapter in your text and complete another quiz on the terms for this chapter. You will also answer questions at the end of the text, and post to the discussion board.

 

*Note: We skip Chapter 8

 

Module 10

 Chapter 9 – Numeric Records Management

Directions for completing your assignment are at Course Tools\Learning Module Look for the directions icon for Module 10. Do not attempt to complete your assignment without reading these directions.

 

 

Module 11

 Chapter 11 Electronic & Image Records

Directions for completing your assignment are at Course Tools\Learning Module Look for the directions icon for Module 11. Do not attempt to complete your assignment without reading these directions.

 

 

Module 12

Chapter 12 – The Records and Information Management Program

Directions for completing your assignment are at Course Tools\Learning Module Look for the directions icon for Module 12. Do not attempt to complete your assignment without reading these directions.

 

 

Module 13

 Chapter 12 – The Records and Information Management Program – continued

Directions for completing your assignment are at Course Tools\Learning Module Look for the directions icon for Module 13. Do not attempt to complete your assignment without reading these directions.

 

 

Module 14

  Legal and Ethical Issues

Directions for completing your assignment are at Course Tools\Learning Module Look for the directions icon for Module 14. Do not attempt to complete your assignment without reading these directions.

 

This week there is no chapter to read in your textbook. You will complete a research assignment using the internet to find a story about records management in the news and post your findings to the discussion board.

 

Module 15

 Careers in Records Management

Directions for completing your assignment are at Course Tools\Learning Module Look for the directions icon for Module 15. Do not attempt to complete your assignment without reading these directions.

 

This week there is no chapter to read in your textbook. You will complete a research assignment to find employment opportunities, and report  your findings. There is a discussion to participate in.

 

 

Module 16

 Final Project

This is the final week of the semester.

This week you will complete the 4th and last part of your final project. You will submit your presentation.

Congratulate yourself on a job well done.